Adding the Vacation Calendar to Outlook

All FCI department heads and supervisors should have access to the vacation calendar within MS Outlook.  This is where HR tracks all employee requests for vacation and where you can look at who will be out, before approving someone’s time off request.   However, you must add this calendar into Outlook before you can view it.  Here’s how….

Start MS Outlook and go to your calendar.

In the left pane, right click “My Calendars”, then navigate to “Add Calendar”, then “Open Shared Calendar”.   You will then see this.

Click Name, then in the next window, locate “vacation calendar” and click “OK”

Then click “OK” in the next window

You will then see “Vacation Calendar” added to the list of calendars in the left side pane.   You can turn on and off viewing of each calendar by checking or unchecking the box in front of each calendars name.